25 August 2009

Why Hosted Exchange?

Microsoft Outlook-Exchange is the best corporate email software, but it is expensive to buy and run. Venture Domain Hosting's 'hosted Exchange' gives you all its benefits - without the high cost:

COSTS OF HOSTED EXCHANGE

Cost is the major reason why hosted Exchange is rapidly growing in popularity.

Upfront costs are several thousand dollars for even the most basic setup, putting in-house Exchange beyond the reach of smaller businesses.

Ongoing costs for in-house Exchange are also high. Either companies need to hire IT staff or pay consultants to fix each problem, adding thousands more dollars in annual costs.

In-house ExchangeHosted Exchange from Venture Domain Hosting
ServersAll items
must be purchased.
Total cost
for a small installation = Thousands of dollars
All items
included as standard.
Total cost
for a small installation = $32.00/month for each user
Storage
Backup
Software licenses
Email security (anti-virus, anti-spam)
IT staff time for deployment
IT staff time for maintenance
Quality physical environment and cooling, uninterruptible power

RELIABILITY OF HOSTED EXCHANGE

Having email and collaboration that always works is now essential to doing business - and downtime is unacceptable.

In-house Exchange servers - usually in a basement or closet not designed for sensitive IT equipment - cannot match the reliability of hosted Outlook/Exchange.

Hosted Outlook/Exchange companies like Venture Domain Hosting manage servers in large purpose-built datacenters with backup power, air conditioning and Internet connections. Below are the main threats to your email system:

In-house ExchangeHosted Exchange from Venture Domain Hosting
ServersOne server - all email depends on this.Cluster of servers - if one stops working, the others take over
Data storageOne or two hard disk drives - all email depends on theseLarge cluster of drives which automatically share workload if one fails
BackupManual - sometimes slips due to time pressuresAutomatic and frequent
Email security (anti-virus, anti-spam)Updates not always made frequently enoughContinuous 24x7 updates
Data connectionSingle data line to the InternetMultiple connections, direct to Internet backbone
Physical environmentLow-quality environment, power, air conditioning systemsTier-4 datacenter (as used by Google and Yahoo!)

FEATURES OF HOSTED EXCHANGE

Exchange is great because you can expand it with add-on features. However, this is difficult in practice with an in-house system, as each feature needs to be installed from scratch.

With hosted Exchange, all features are already installed and ready to 'turn on' if you wish to use them. Below are features you may wish to add:

In-house ExchangeHosted Exchange from Venture Domain Hosting
Wireless email
Get your email and data on devices like a BlackBerry or Treo
Purchase separate (expensive) servers and software licenses, install them manuallyAdd instantly through online control panel
Archiving
Create a backup of your emails for compliance or security purposes
Either a time-intensive in-house effort or another external service to manageAdd instantly
Extra disk space
Expand storage with your business
Purchase and install additional disk drivesAdd instantly
Advanced anti-spam
Sophisticated blocking of spam to keep employees productive
Additional costs for software and maintenanceAdd instantly
Anti-virus
Reduce the risk of damage to your files and IT infrastructure
Additional costs for software and maintenanceIncluded as standard
Fax via Email
Let employees receive faxes anywhere they go, right in their email inbox
Separate service to manage or self-deployAdd instantly
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